Last updated: [INSERT DATE]
This Privacy Policy explains how Clarentix — comprising Clarentix, Inc. (United States), Clarentix Ltd (United Kingdom) and Clarentix sp. z o.o. (Poland) (together, “Clarentix”, “we”, “us”) — collects, uses, discloses and protects personal information. It applies to our websites and to inquiries and engagements with us, except where a separate agreement or notice governs a specific engagement.
1. Who is responsible for your data
The Clarentix entity that controls your personal information depends on where you are and how you engage with us. For visitors in the United Kingdom and European Union, the relevant controller is generally Clarentix Ltd or Clarentix sp. z o.o.; for visitors in the United States, Clarentix, Inc. For any question about which entity is responsible, contact us using the details below.
2. Information we collect
- Information you provide — such as your name, organization, email address, phone number and the content of any inquiry you submit through our contact form or by email.
- Engagement information — information exchanged in the course of providing services, governed by the engagement agreement and any confidentiality terms.
- Technical information — limited information your browser sends automatically, such as IP address, device and browser type, and pages viewed, where applicable.
We do not seek to collect special-category or sensitive personal data through this website. Please do not include sensitive details in an initial inquiry before a secure channel is established.
3. How we use your information
- To respond to your inquiries and provide the services you request;
- To manage our relationship with you and our clients;
- To operate, secure and improve our website;
- To comply with legal, regulatory and professional obligations;
- To establish, exercise or defend legal claims.
4. Legal bases (UK / EU)
Where the UK GDPR or EU GDPR applies, we rely on one or more of the following legal bases: your consent; the performance of a contract; compliance with a legal obligation; and our legitimate interests in operating and promoting our business, provided these are not overridden by your rights.
5. How we share information
We do not sell your personal information. We may share it with service providers who support our operations (such as hosting and communications providers) under appropriate contractual protections, with professional advisers, and where required by law or to protect our rights. Any international transfers are made using a lawful transfer mechanism appropriate to the jurisdictions involved.
6. Data retention
We keep personal information only for as long as necessary for the purposes described in this policy, including to meet legal, accounting and reporting requirements. Retention periods vary by context and are described in more detail in the relevant engagement terms.
7. Your rights
Depending on your location, you may have rights to access, correct, delete, restrict or object to the processing of your personal information, to data portability, and to withdraw consent. Residents of the United Kingdom and European Union have rights under the UK/EU GDPR; residents of certain US states (such as California) may have rights under applicable state law. To exercise any right, contact us using the details below. You also have the right to lodge a complaint with your local supervisory authority.
8. Security
Security is our profession, and we apply appropriate technical and organizational measures to protect personal information. No method of transmission or storage is completely secure, but we work to protect your information consistent with the sensitivity of our work.
9. Cookies
This website uses only the cookies necessary for it to function and, where applicable, to understand aggregate usage. [If you add analytics or marketing cookies, describe them here and provide a consent mechanism as required in your jurisdictions.]
10. Changes to this policy
We may update this policy from time to time. The “last updated” date above indicates when it was last revised. Material changes will be highlighted where appropriate.
11. Contact us
For any privacy question or to exercise your rights, contact us at info@clarentix.com or by post at the relevant office listed on our contact page. [Insert your designated privacy contact / Data Protection point of contact here.]